Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

BSBRKG606 Mapping and Delivery Guide
Design a records retention and disposal schedule

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency BSBRKG606 - Design a records retention and disposal schedule
Description
Employability Skills
Learning Outcomes and Application This unit describes the skills and knowledge required to develop retention periods and disposal actions for existing and future records in relation to a business function.It applies to individuals who use analytical skills and specialist knowledge of records systems and business areas to support organisational operations. The individual may have responsibility for a team or sole responsibility for their work within the business system.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Analyse recordkeeping requirements for the function
  • Determine recordkeeping environment and legal, business and societal context for the business function
  • Establish and document organisation’s accountability requirements for the function
  • Analyse existing recordkeeping specifications for the function’s records from a range of documentation sources, and consider any relevant developments and their implications
  • Review and update risk analysis for the function as required in accordance with organisational standards, applicable Australian Standards and international standards
  • Research and analyse usage patterns of existing records to identify internal and external users, and periods and purposes of use
  • Canvass and document user views on their needs and accessibility of the records
  • Update and document recordkeeping specifications for the function based on review analysis and survey of user views
       
Element: Determine disposal status of records
  • Identify and review the function’s business processes from existing functional analyses
  • Develop a hierarchical structure based on the functions and establish relevant activities in the functional analysis
  • Develop disposal classes according to the boundaries of the transactions and activities which make up the function’s processes
  • Develop disposal status and retention periods for each disposal class from an analysis of documentation sources for business use, legal requirements, access classifications and review of risk analysis of the function
  • Review disposal status and retention periods for each disposal class in relation to the internal and external use of the records, the relationship with other organisational activities, and any other requirements determined from analyses of community expectations
  • Describe disposal actions for each disposal class in the relevant documentation
       
Element: Document disposal status and retention periods
  • Ensure retention and disposal documentation contain details of business activities, records classes, and required disposal actions
  • Identify and assign responsibility for implementing disposal actions for records from retention and disposal documentation
  • Submit retention and disposal documentation for approval to appropriate individual or body
  • Compile and retain documentation of the analysis and related information for the life of the approved retention and disposal documentation
  • Describe disposal class and status, and appropriate disposal actions in the approved retention and disposal documentation
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Analyse recordkeeping requirements for the function

1.1 Determine recordkeeping environment and legal, business and societal context for the business function

1.2 Establish and document organisation’s accountability requirements for the function

1.3 Analyse existing recordkeeping specifications for the function’s records from a range of documentation sources, and consider any relevant developments and their implications

1.4 Review and update risk analysis for the function as required in accordance with organisational standards, applicable Australian Standards and international standards

1.5 Research and analyse usage patterns of existing records to identify internal and external users, and periods and purposes of use

1.6 Canvass and document user views on their needs and accessibility of the records

1.7 Update and document recordkeeping specifications for the function based on review analysis and survey of user views

2. Determine disposal status of records

2.1 Identify and review the function’s business processes from existing functional analyses

2.2 Develop a hierarchical structure based on the functions and establish relevant activities in the functional analysis

2.3 Develop disposal classes according to the boundaries of the transactions and activities which make up the function’s processes

2.4 Develop disposal status and retention periods for each disposal class from an analysis of documentation sources for business use, legal requirements, access classifications and review of risk analysis of the function

2.5 Review disposal status and retention periods for each disposal class in relation to the internal and external use of the records, the relationship with other organisational activities, and any other requirements determined from analyses of community expectations

2.6 Describe disposal actions for each disposal class in the relevant documentation

3. Document disposal status and retention periods

3.1 Ensure retention and disposal documentation contain details of business activities, records classes, and required disposal actions

3.2 Identify and assign responsibility for implementing disposal actions for records from retention and disposal documentation

3.3 Submit retention and disposal documentation for approval to appropriate individual or body

3.4 Compile and retain documentation of the analysis and related information for the life of the approved retention and disposal documentation

3.5 Describe disposal class and status, and appropriate disposal actions in the approved retention and disposal documentation

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Analyse recordkeeping requirements for the function

1.1 Determine recordkeeping environment and legal, business and societal context for the business function

1.2 Establish and document organisation’s accountability requirements for the function

1.3 Analyse existing recordkeeping specifications for the function’s records from a range of documentation sources, and consider any relevant developments and their implications

1.4 Review and update risk analysis for the function as required in accordance with organisational standards, applicable Australian Standards and international standards

1.5 Research and analyse usage patterns of existing records to identify internal and external users, and periods and purposes of use

1.6 Canvass and document user views on their needs and accessibility of the records

1.7 Update and document recordkeeping specifications for the function based on review analysis and survey of user views

2. Determine disposal status of records

2.1 Identify and review the function’s business processes from existing functional analyses

2.2 Develop a hierarchical structure based on the functions and establish relevant activities in the functional analysis

2.3 Develop disposal classes according to the boundaries of the transactions and activities which make up the function’s processes

2.4 Develop disposal status and retention periods for each disposal class from an analysis of documentation sources for business use, legal requirements, access classifications and review of risk analysis of the function

2.5 Review disposal status and retention periods for each disposal class in relation to the internal and external use of the records, the relationship with other organisational activities, and any other requirements determined from analyses of community expectations

2.6 Describe disposal actions for each disposal class in the relevant documentation

3. Document disposal status and retention periods

3.1 Ensure retention and disposal documentation contain details of business activities, records classes, and required disposal actions

3.2 Identify and assign responsibility for implementing disposal actions for records from retention and disposal documentation

3.3 Submit retention and disposal documentation for approval to appropriate individual or body

3.4 Compile and retain documentation of the analysis and related information for the life of the approved retention and disposal documentation

3.5 Describe disposal class and status, and appropriate disposal actions in the approved retention and disposal documentation

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Determine recordkeeping environment and legal, business and societal context for the business function 
Establish and document organisation’s accountability requirements for the function 
Analyse existing recordkeeping specifications for the function’s records from a range of documentation sources, and consider any relevant developments and their implications 
Review and update risk analysis for the function as required in accordance with organisational standards, applicable Australian Standards and international standards 
Research and analyse usage patterns of existing records to identify internal and external users, and periods and purposes of use 
Canvass and document user views on their needs and accessibility of the records 
Update and document recordkeeping specifications for the function based on review analysis and survey of user views 
Identify and review the function’s business processes from existing functional analyses 
Develop a hierarchical structure based on the functions and establish relevant activities in the functional analysis 
Develop disposal classes according to the boundaries of the transactions and activities which make up the function’s processes 
Develop disposal status and retention periods for each disposal class from an analysis of documentation sources for business use, legal requirements, access classifications and review of risk analysis of the function 
Review disposal status and retention periods for each disposal class in relation to the internal and external use of the records, the relationship with other organisational activities, and any other requirements determined from analyses of community expectations 
Describe disposal actions for each disposal class in the relevant documentation 
Ensure retention and disposal documentation contain details of business activities, records classes, and required disposal actions 
Identify and assign responsibility for implementing disposal actions for records from retention and disposal documentation 
Submit retention and disposal documentation for approval to appropriate individual or body 
Compile and retain documentation of the analysis and related information for the life of the approved retention and disposal documentation 
Describe disposal class and status, and appropriate disposal actions in the approved retention and disposal documentation 

Forms

Assessment Cover Sheet

BSBRKG606 - Design a records retention and disposal schedule
Assessment task 1: [title]

Student name:

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I declare that the assessment tasks submitted for this unit are my own work.

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Result: Competent Not yet competent

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Assessor name:

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Assessment Record Sheet

BSBRKG606 - Design a records retention and disposal schedule

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

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Signature:

Date:

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